Governance Oversight Officer (f/m/d)


Role: Governance Oversight Officer (f/m/d) (PID 8255)
Location: Hesperange (Luxembourg)

Department: Central Administration / Depositary Governance

Employment Type: Permanent

FundRock Management Company S.A. (“FRMC”) as part of Apex Group is a leading independent third-party Fund Management Company providing management company services to Luxembourg, Ireland and UK domiciled collective investment schemes in accordance with the respective regulations. FRMC provides substance through solid Risk management, Oversight, Compliance, as well as through the comprehensive Knowledge of its strong team. The company´s multinational team is well placed to support asset managers across borders with local market insight and global connectivity.

Life at Apex isn't just about the work you do, it's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex ensures it rewards loyal and dedicated employees. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take both short-term or permanent relocation options.

We are currently looking for a Governance Oversight Officer to support our growing operations in the Central Administration / Depositary Governance department.

Job Specification

  • Ensure the adherence of FRMC and its delegates to the laws rules and regulations governing Marketing and Distribution activities through oversight of the fund(s) marketing plan and the distribution network of the managed UCITS and AIFs;
  • perform Initial and Ongoing Due Diligence on the Distributors. Identify, assess operational risks and highlight findings/ recommendations (where relevant) in your due diligence report;
  • perform Initial and Ongoing Due Diligence on the Distributors via on-site visits, where required;
  • Review documentation such as Prospectus, Long Forms Reports, Application Forms, policies and procedures of the management company’s counterparts, due diligence reports, etc.; monitoring of Service Level Agreements with the distributors and other 3rd-party distribution partners;
  • follow-up on any issues identified and escalation to the Management if needed;
  • prepare fund’s board reports within the agreed deadlines;
  • communicate and maintain relationship with the delegates of FRMC and other 3rd party service providers;
  • establish communication with clients and provide proactive assistance on distribution related issues;
  • escalate issues when required;
  • assist the team with implementation of distribution related services;
  • ensure consistent, correct and timely delivery of services internally and to clients;
  • deliver distribution support services, such as market research and analyses, agreements review, research and selection of service providers, etc.;
  • manage fund registration and distribution service for clients both UCITS and AIFs;
  • liaise with regulators, lawyers, clients and third-party service providers where required;
  • deal with the administrative modalities of funds registration, being compliant with the regulations, ensuring a high level of accuracy and respecting deadlines and procedures;
  • liaise with the Management Company’s Conducting Officers and contribute to regular reports, maintain documentation, identify potential breaches and escalate when required;
  • contribute to quarterly fund Boards, notably key performance indicators on distribution;
  • research and keep up-to-date on the cross-border notification procedures in the EU and non-EU countries;
  • keep up to date on any laws and regulation impacting marketing and distribution of funds (UCITS, AIFs, other unregulated funds as well);
  • maintain the internal distribution and registration databases.
  • You have a minimum of 5-7 years of experience in the fund industry and oversight roles, ideally in fund distribution (additional exposure to legal, compliance, TA functions would be an advantage);
  • you have a Bachelor's degree or (higher) equivalent in Economics, Law or similar qualifications;
  • you demonstrate a good understanding of the investment fund industry, oversight requirements (as set forth in CSSF 18/698 and various ALFI guidelines), marketing and distribution of investment funds, KYC/AML related regulations;
  • you are keen to further develop your practical knowledge of laws and regulations applicable to financial services, both within Luxembourg and other jurisdictions;
  • you have developed strong commercial awareness, analytical and communications skills;
  • you are very organized and detail focused, able to multi-task;
  • you are energetic and solutions-based team player who is willing to help and support your colleagues;
  • you have a good working knowledge of Microsoft PowerPoint, Excel, Word and PowerPoint;
  • ability to communicate with the senior management internally and externally;
  • previous experience in a Management Company/or Big 4 audit firm is an advantage;
  • you are fluent in English with excellent written and oral communication skills, fluency in a second European language such as French or German would be an advantage.

  • A genuinely unique opportunity to be part of an expanding large global business;
  • A friendly, co-operative and supportive environment;
  • An opportunity to work with complete Funds’ structures and multiple forms of legal entities;
  • Training and development opportunities.

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit our CSR policy.

If you are looking to take that next step in your career and are ready to work for a high performing organisation, alongside talented people who take pride in delivering great results, please submit your application (with your CV, cover letter, availability and salary expectations) to our dedicated email address:




Life At Apex


"Working here I have the space to be creative, take ownership and develop continuously. It’s a great company with a purpose, which in turn enables its people to identify with the core values and mission."

Diane Mero, Office Manager, Dubai

What we look for

We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do. Every employee plays a part in making our business what it is today and the more we grow, the more important that becomes.


Whatever your career path, ambition or skillset you will be joining an entrepreneurial environment and become part of a globally connected team. We don’t just want you to succeed, we want you to flourish.

Get in touch with our team